Job Details

Job Title:

Document Control Lead (Owner's Rep)

Location:

Columbus, OH

Duration

8+ months

Rate:

$40 - $50/hr - 1.5X OT

Per Diem

$186/day

Hours

50-60 hours per week.

Trip Home

Monthly Trip Home

Position Summary:

The Document Control Specialist provides support to the Project Manager by overseeing documentation processes for the CHP Project. This includes organizing, managing, and maintaining project documents to ensure accuracy, accessibility, and secure storage. The role may also involve reviewing contractor databases and gathering critical project information.

Reporting Relationship:

This role reports to the Project Manager.

Primary Responsibilities:

• Coordinate the creation, distribution, organization, and storage of project-related documents.
• Train team members on proper document filing procedures and manage both digital (e.g., SharePoint) and physical filing systems.
• Perform administrative tasks to support the Quality group in maintaining technical documentation.
• Track document revisions to ensure the latest versions are accessible to relevant stakeholders.
• Provide technical documentation support to the project team.
• Draft and review correspondence to ensure compliance with project and organizational requirements, including managing contractor communications.
• Handle confidential documents with care and professionalism.
• Assist with claims, variations, and contract-related documentation, including monitoring and reporting on entitlements.
• Maintain a well-organized repository of project records in both digital and hard copy formats.
• Monitor outstanding corrections and follow up to ensure timely submission of reports by contractors.
• Collaborate with the Quality & Commissioning Team to verify and finalize contractor handover packages.
• Work closely with contractors to ensure seamless cooperation across all project areas.
• Attend regular team meetings to report on documentation and project status.
• Communicate project updates effectively to key stakeholders.
• Perform additional duties as assigned.

Required Qualifications:

• Demonstrated success in managing technical documentation as an Owner's Quality Representative on multiple projects.
• At least 2 years of on-site experience in technical roles within power or utility projects, with a focus on quality.
• Proficiency in document management software (e.g., ProCore or similar tools).
• Strong analytical skills, including the ability to cross-check data and resolve inconsistencies.
• Advanced computer skills and a high level of technical literacy.
• Exceptional verbal and written communication abilities.