Job Details
Administrative Assistant 2
2025-07-21 The Ohio State University Columbus,OH
Description:
Job Title:
Administrative Assistant 2
Department:
Medicine | Psychiatry
Administrative Assistant within Strive in the Department of Psychiatry and Behavioral Health, performs a variety of administrative and secretarial tasks for faculty and staff in support of the department academic and research missions.
The perspective candidate must learn and know the business and finance policies which includes travel, purchasing, reimbursements, PCard, Accounts Payables, mail services, and Human Resources policies and procedures to communicate effectively to faculty and staff, and the ability to communicate with other departments. To enter, find, and to perform these functions effectively and properly into Workday and the ability to find information throughout OSU and other websites. To maintain the supply inventory by ordering tabling events supplies.
The perspective candidate must be proficient in calendar management being able to create, maintain, and update for leadership, which include Zoom and Teams meetings, and conference room calendars.
In addition, Strive, part of the College of Psychiatry and Behavioral Health is a fast-paced research and academic office setting with multi-facets and moving parts to the administrative assistant position must possess the qualities of professionalism, excellent communication and articulation skills, attention to detail, organize, prioritize day-to-day work, and the ability to work independently.
The perspective candidate must be a present, centered and focused candidate for Strive.
Minimum Education and Skills/Experience Required/Desired
Per CCS Specifications, six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; six months experience (600 hours course work) in office practices and procedures; six months experience (600 hours course work) in customer service. Requires successful completion of a background check. Selected candidate may be asked to complete a re-employment physical including a drug screen.
Degree desired: Bachelor's degree
Additional Information:
Essential Duties:
50% Performs a variety of administrative and secretarial tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; Drafts and prepares correspondence.
45% Workday - prepares and enters travel - national and international travel arrangements for faculty and staff and external committee members; collects and enter receipts for reimbursement expenses; enter requisitions for goods and services for the department; maintains inventory and supply order for tabling events; enter work orders when necessary.
5% Answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail and shipping; establishes and maintains electronic files; performs other duties as assigned.
Location:
Research Administration Building (0200)
Position Type:
Regular
Scheduled Hours:
40
Shift:
First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The university is an equal opportunity employer, including veterans and disability.
Screen reader users may encounter difficulty with this site. For assistance with applying, please contact ...@osu.edu. If you have questions while submitting an application, please review these frequently asked questions.
Current Employees and Students:
If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.
Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:
- Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.
- Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.
Job Title:
Administrative Assistant 2
Department:
Medicine | Psychiatry
Administrative Assistant within Strive in the Department of Psychiatry and Behavioral Health, performs a variety of administrative and secretarial tasks for faculty and staff in support of the department academic and research missions.
The perspective candidate must learn and know the business and finance policies which includes travel, purchasing, reimbursements, PCard, Accounts Payables, mail services, and Human Resources policies and procedures to communicate effectively to faculty and staff, and the ability to communicate with other departments. To enter, find, and to perform these functions effectively and properly into Workday and the ability to find information throughout OSU and other websites. To maintain the supply inventory by ordering tabling events supplies.
The perspective candidate must be proficient in calendar management being able to create, maintain, and update for leadership, which include Zoom and Teams meetings, and conference room calendars.
In addition, Strive, part of the College of Psychiatry and Behavioral Health is a fast-paced research and academic office setting with multi-facets and moving parts to the administrative assistant position must possess the qualities of professionalism, excellent communication and articulation skills, attention to detail, organize, prioritize day-to-day work, and the ability to work independently.
The perspective candidate must be a present, centered and focused candidate for Strive.
Minimum Education and Skills/Experience Required/Desired
Per CCS Specifications, six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; six months experience (600 hours course work) in office practices and procedures; six months experience (600 hours course work) in customer service. Requires successful completion of a background check. Selected candidate may be asked to complete a re-employment physical including a drug screen.
Degree desired: Bachelor's degree
Additional Information:
Essential Duties:
50% Performs a variety of administrative and secretarial tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; Drafts and prepares correspondence.
45% Workday - prepares and enters travel - national and international travel arrangements for faculty and staff and external committee members; collects and enter receipts for reimbursement expenses; enter requisitions for goods and services for the department; maintains inventory and supply order for tabling events; enter work orders when necessary.
5% Answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail and shipping; establishes and maintains electronic files; performs other duties as assigned.
Location:
Research Administration Building (0200)
Position Type:
Regular
Scheduled Hours:
40
Shift:
First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The university is an equal opportunity employer, including veterans and disability.