Job Details

Onsite - Legal (Immigration) Administrative Assistant for Established Law Firm!!

This Jobot Job is hosted by: Lisa Maloney
Are you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume.
Salary: $70,000 - $80,000 per year

A bit about us:

We are an large established law practice with eight offices across the Midwest and Southeast. We provide counsel to a worldwide base of clients, from small startups to publicly traded enterprises, solve problems, take advantage of opportunities, and achieve business goals.

Why join us?

We offer the following benefits:

• Medical/dental/vision
• Short and long term disability
• 401k
• Profit sharing annually
• Competitive time off
• Pre-taxed parking account
• Collaborative office environment for onsite work
• Several flexible remote days a month offered, but this is a mainly in office riole

Job Details

We are looking for a highly organized and dedicated Legal Administrative Assistant to join our dynamic team. This is a permanent position that offers the opportunity to work with a team of experienced legal professionals. In this role, you will be responsible for providing comprehensive administrative support, managing calendar, scheduling meetings, preparing reports, conducting legal research, and managing files. You will also be required to handle legal documentation and data entry tasks. The ideal candidate will have a strong background in administrative support within the legal industry and have a firm grasp of legal terminology and documentation.

Responsibilities:

• Provide all-encompassing administrative support to the immigration legal team.
• Manage and maintain attorneys' calendars, schedule meetings and appointments.
• Prepare, edit and proofread legal documents and correspondence.
• Conduct comprehensive legal research as required.
• Manage the filing and organization of legal documents, ensuring accuracy and confidentiality.
• Prepare detailed reports and presentations as needed.
• Handle data entry tasks with high attention to detail.
• Use legal software such as InTapp, iManage, and Aderant for various tasks.
• Communicate effectively with internal and external stakeholders.
• Ensure compliance with all legal standards and regulations.

Qualifications:

• 2+ years of experience as a Legal Administrative Assistant or Paralegal supporting employment based immigration.
• A Bachelors degree or equivalent experience in a related legal field
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Experience with legal software such as InTapp, iManage, and Aderant is preferred.
• Strong knowledge of legal documentation and terminology.
• Exceptional organizational skills and ability to manage multiple tasks simultaneously.
• Outstanding written and verbal communication skills.
• Excellent attention to detail and high level of accuracy.
• Strong research skills and ability to conduct legal research.
• Proven experience in calendar management and meeting scheduling.
• Demonstrated ability to prepare detailed reports.
• Strong administrative support skills and experience in file management.
• A proactive and professional approach to work.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Bilingual Spanish is a plus

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.