Job Details

Billing/Payroll Processing Specialist

We are seeking a detail-oriented and organized billing/payroll processing specialist to join our finance team. As a billing specialist for ServiceMaster by Neverman, you will create and send invoices, process payments, and verify billing information. You will be responsible for ensuring accuracy in all financial transactions, reconciling accounts, and maintaining updated financial records. The role often requires strong organizational, attention-to-detail, and communication skills to work with customers and other departments. As the payroll processing specialist you will work with an external payroll company to ensure accurate payroll for the company. Your meticulous attention to detail and ability to handle a high volume of transactions will contribute to the smooth operation of our financial processes.

Responsibilities:

• Invoice and billing management: Prepare, issue, and send invoices to customers for services through Quick Books Online.
• Payment processing and reconciliation: Receive, post, and reconcile incoming payments from customers. This also involves verifying the credibility of payments and managing the status of accounts.
• Account maintenance: Maintaining accurate and up-to-date customer and client information, including updating changes and balances in accounts receivable.
• Discrepancy resolution: Investigate and resolve billing discrepancies, errors, or customer complaints.
• Collections and reporting: Assist with collections on past-due accounts and generate financial reports on billing activity.
• Collaboration: Work closely with other departments like sales, customer service, and accounts receivable to streamline processing and ensure accuracy.
• Ensure compliance with company policies, procedures, and internal controls related to accounts payable.
• Maintain confidentiality of financial information and adhere to data security protocols.

Qualifications:

• High school diploma or equivalent; Associate's/Bachelor's degree in accounting or related field is a plus.
• Proven experience as a billing specialist or in a similar role.
• Proficiency in using accounting software and MS Office applications, particularly Excel. Experience with QuickBooks Online required.
• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time management skills.
• Ability to work independently and meet deadlines.
• Effective written and verbal communication skills.
• Knowledge of accounts receivables and payroll best practices.
• Familiarity with relevant regulations and compliance requirements.

Compensation: $22.00 - $24.00 per hour

Built on a foundation of great brands and employees with a passion for service, our vision is to be the leading provider of essential services through empowered people, world-class customer service and convenient access. By joining ServiceMaster, you'll be part of a talented network of employees with a shared vision.

Our environment is a diverse community where successful people work together to achieve common goals.