Job Details

Administrative Assistant

S.A. Comunale is seeking an Administrative Assistant to provide administrative support to the Columbus Branch. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project based work. Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the Alarm and Detection Manager or Branch Manager.

Essential Duties & Responsibilities

• Responsible for accounts receivable, including tracking past due accounts for Alarm and Detection Department.
• Maintain all records in Falcon, including open tickets, creating new sites, and printing off monthly work orders for all alarm technicians.
• Distribute and track national accounts for alarm and detection.
• Take incoming service calls and distribute to alarm technicians.
• Responsible for billing and accruals for the Alarm & Detection Department.
• Process payroll for alarm technicians, including obtaining employee time information, submitting time information to the Payroll department for alarm technicians, and checking the edit listing before the check run.
• Prepare quotes.
• Responsible for mailing, faxing, photocopying, answering phones, and filing as needed.
• Assist Alarm & Detection Manager with scheduling manpower for the alarm technicians
• Attend weekly alarm and detection meetings and take notes.
• Drop off bids and run errands as needed.
• Order material and equipment for Alarm and Detection.
• Sign checks from office checkbook.
• Pick up permits or drop off when needed.
• All billing for City of Columbus Contracts (service, inspections, alarm and detection).
• Process all billing for HNB through Work Oasis Columbus office.
• Maintain records of licensing and certifications for assigned personnel for the Alarm and Detection Department.
• Assist in any issues or corrections needed by the Corporate Branch for the Alarm & Detection Department.
• Handle customer requests for Alarm & Detection Department.
• Send monthly CIP reports.
• Update daily google calendar for fire alarm technicians.
• Submit and code credit card receipts and statements for the Alarm & Detection Department.
• Process subcontracts and new monitoring contracts for the Alarm & Detection Department.
• Review daily monitoring accounts and update account information as needed.

Qualifications

• High School Diploma or GED is required.
• 3+ years' administrative experience is required.
• Previous construction industry experience is a plus.
• Light accounting experience is required.
• Dispatching experience in a service environment is a plus.
• Proven knowledge of Microsoft Office Software (i.e. Word, PowerPoint, and particularly Excel) is required.
• Knowledge of general office machines and telephone systems is required.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process it is probably fraudulent.