Job Details

Definition

Receptionist is responsible for performing a variety of clerical and receptionist duties and supporting staff in carrying out the objectives of the educational program throughout the district; performs related duties as required.

Typical Duties (may include but not limited to)

• Answers telephone calls and directs callers to the correct office
• Greets and receives visitors
• Prepares and files work permits
• Prepares daily attendance and absence reports
• Compiles and prepares District staff directory for printing
• Types requisitions for materials
• Must stay current on events that are scheduled throughout the District and maintain accurate information in the front desk flip chart
• Orders and distributes office supplies and coffee station supplies
• Distributes forms and interoffice envelopes to schools as needed
• Schedule District office conference rooms
• Makes service calls for office equipment
• Signs for incoming packages and mail
• Post mail delivered through interoffice mail and take mail to post office when leaving on Fridays
• Plans office events with Sunshine fund.
• All other duties as assigned.

Minimum Qualifications

• Possession of a high school diploma or GED Certificate
• One year clerical experience
• Skill in exercising tact and discretion when communicating with students, parents, teacher's administrators, supports staff, public officials and the general public
• Must be competent in all Microsoft Office applications

Knowledge. Skills and Abilities Desired

Thorough knowledge of English grammar, spelling, and punctuation; considerable knowledge of word processing, spreadsheet and data base management applications; general knowledge of financial recordkeeping; skill in exercising tact and discretion when communicating with students, ,parents, teachers, administrators, support staff and the general public; skill in proper telephone techniques; ability to interpret and understand rules and regulations as they relate to public schools; must have computer knowledge of various applications such as Microsoft Word, Excel and Access; ability to type and enter data accurately utilizing a keyboard; ability to perform clerical duties involving independent judgment; ability to maintain accurate financial records and complex filing systems; ability to coordinate activities within time lines; ability to generate financial records and complex filing systems; ability to lift boxes of supplies, books and paper; ability to operate office equipment.