Job Details

Administrative Assistant

The Administrative Assistant will ensure the efficient and smooth day-to-day operations of our busy office. This position will work closely with all office staff roles, including our current Administrative Assistant, to assist with daily projects and tasks as needed. The ideal Administrative Assistant will possess strong skills in ownership, a sense of urgency, great communication skills, accuracy of work, email etiquette, the ability to follow directions, consistency of work and the ability to hit deadlines.

Job Functions/Duties:

• Work alongside current Administrative Assistant in the office, divvying up administrative responsibilities for all company departments including business development, estimating, HR, operations, service, accounting, risk and field operations. Some of these tasks, although not all, include the following:
• Receptionist tasks, including but not limited to, answering/directing phone calls, greeting/assisting customers/vendors who enter the office, and sending/receiving mail.
• Oversee maintenance of office and its equipment. Order and re-stock office supplies as needed.
• Occasionally visiting offsite warehouse to ensure supplies are stocked and organized.
• Assist with office event planning, set-up and take down.
• Track necessary paperwork such as safety audits, COIs, BWCs, W-9s, receipts, etc.
• Order and maintain field supplies such as hard hats, safety glasses and other PPE items.
• Take ownership of office digital and paper filing systems and keep them current.
• Work with sales and marketing team on scheduling, special projects and purchasing items.
• Perform certain AP duties as needed.
• Maintain and track COI's, BWC's and W-9's.
• Maintain, code and track all company credit card receipts.
• Assist Service department in various administrative tasks such as Service Technician paperwork, tracking contracts and purchase orders and writing daily job recaps.

Technical Skills:

• Strong typing skills as well as strong skills in Microsoft Office, especially Word and Excel.
• Friendly and welcoming to co-workers, customers, suppliers and vendors.
• Working knowledge of office equipment, computers, phones, copiers and printers.
• Excellent time management skills and the ability to prioritize daily tasks.
• Attention to detail, problem solving skills and organization are a must.
• Experience in the construction industry is a plus but not required.
• Current notary or the ability to become a notary in the first 100 days of employment.
• High school degree or equivalent required.

Lehman Daman Construction Services, Inc. is an EEO Employer