Job Details

Office Services Clerk

As a member of the office support team, the Office Services Clerk provides high quality office services related support.

Essential Functions:

• Provide mailroom services, including sorting, distributing, collecting and metering mail and parcels on an accurate and timely basis. Assist with scheduling courier.
• Produce copying and printing, faxing and scanning in accordance to with written or verbal request. Schedules outside copy services as needed.
• Responsible for appropriate set-up and cleaning of conference rooms. Inspect and ensure that all rooms are stocked with appropriate supplies and continuously ready for use. Assist with the delivery and set-up of catering needs for meetings.
• Prepare office/workstation for new hires; provide general cleaning and stock with office supplies.
• Coordinate service calls for mail/copy room equipment as needed.
• Monitor and maintain general supply levels, restock, and coordinate reordering.
• Maintain organization and cleanliness of shared office spaces, such as copy rooms, file rooms and kitchen areas. Performs incidental cleaning, dusting and other related tasks.
• Organize and distribute kitchen/coffee area supplies.

Additional Functions:

• May assist as a back-up in front desk, greeting clients, answering in-coming calls, scheduling of conference rooms.
• Other duties as assigned.

Qualifications (Experience, Knowledge, Skills, and Abilities):

Education:

• High School diploma or equivalent required.

Experience:

• Prior experience in an Office support position (1- 3 years; law firm experience preferred).

Knowledge, Skills, & Abilities:

• Verbal proficiency in Spanish to support communication with Spanish-speaking clients, vendors, and stakeholders strongly preferred.
• Ability to perform tasks in a timely manner with a high degree of accuracy and attention to detail. Ability to prioritize workload.
• Strong customer service skills and ability to maintain positive working relationships with clients, attorneys and support staff.
• Adheres to strict confidentiality, timeliness and accuracy of all related work.
• General knowledge of Microsoft Outlook email and the internet required.
• Knowledge and experience running office equipment (copiers, scanners, fax machine).
• Understanding of US Postal Service and express mailing (FedEx UPS, etc.).
• General knowledge of email and internet.

Work Environment & Physical Demands:

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Requirements:

Medium Work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and/or greater than negligible up to 10 pounds.

Visual Acuity:

Worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

Disclaimer:

Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

Equal Opportunity Employer - vets, disability

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.