Job Details

Administrative Assistant

Premier Youth Volleyball Club – South Florida

Full-Time | In-Office (9:00 AM – 5:00 PM)

We are one of South Florida's fastest-growing youth volleyball organizations, serving athletes ages 8–18 across developmental, regional, and national programs.

Our environment is fast-paced and detail-driven, where strong organization and communication are essential to delivering a high-quality experience for players and families.

We are seeking a reliable and highly organized Administrative Assistant to support the daily operations of the club and help maintain structure across all systems.

The Administrative Assistant is responsible for managing the club's day-to-day administrative functions, including communication, scheduling support, billing, and general office operations.

This is a full-time, in-office role (9–5) that requires someone who is:

• Organized and detail-oriented
• Responsive and professional
• Comfortable handling multiple tasks throughout the day

You will work closely with leadership and coaching staff to ensure that operations run smoothly and communication stays clear and consistent

• Answer and manage phone calls, emails, and daily inquiries
• Serve as a point of contact for parents, players, and new prospects
• Provide accurate information regarding programs, schedules, and registration
• Ensure timely and professional communication at all times

• Manage billing, invoices, and payment tracking
• Assist families with account questions and payment-related concerns
• Maintain organized financial records and administrative documentation
• Support backend systems such as registration platforms and spreadsheets

• Assist with practice schedules, court assignments, and calendar updates
• Support coordination of clinics, camps, and club programming
• Help ensure all schedules are accurate, updated, and clearly communicated
• Assist with tryout organization and general program logistics

• Maintain organized systems for:
• Player rosters
• Schedules
• Communication records
• Administrative files
• Support daily office operations and ensure a structured environment
• Assist with preparation for meetings, events, and internal needs

• Provide administrative support to club leadership and coaching staff
• Assist with coordinating internal communication and documentation
• Help ensure coaches and leadership have what they need to operate efficiently

• Assist with organizing club events, clinics, and community initiatives
• Support communication and coordination for community service efforts
• Help maintain a positive and professional club presence

• Ability to work in-office, full-time (9–5)
• Strong organizational and multitasking skills
• Excellent communication (phone, email, in-person)
• High attention to detail and follow-through
• Ability to work in a fast-paced environment

• Previous administrative or office experience
• Experience in youth sports, athletics, or service-based environments
• Familiarity with scheduling systems or registration platforms

This role is for someone who:

• Is naturally organized and dependable
• Communicates clearly and professionally
• Can manage multiple responsibilities without getting overwhelmed
• Takes pride in keeping systems clean, structured, and efficient

• Communication is handled quickly and professionally
• Billing and records are accurate and up to date
• Schedules are clear and organized
• Leadership and coaches feel supported
• Daily operations run smoothly and efficiently