Job Details

This employee will serve as a member of the Fiscal Unit and reports to the Fiscal Supervisor for Children & Youth/Finance & Administration. The position is responsible for invoice and service utilization review for accuracy, data entry, and electronic case management data system support. The associate will assist with reviewing and verifying information for OCY Provider contracts. The employee must ensure compliance with prescribed accounting, fiscal and contractual procedures.

• Monitoring and tracking Services eligible for Federal funding; such as, Title IV-E for compliance, invoicing and reports. Creates, maintains and updates computerized reports through review of source documents including internal and State documents and service provider invoices.
• Compiling various data on service provision and budgetary expenditures from internal, State and federal documents, invoices and spreadsheets into report format. Completed reports are distributed to various departments and individuals for use as reference material and for administrative analysis in determining service deliver levels, budgetary issues, statistical compilation and program effectiveness.
• Processes service invoices for payment. The employee must verify client placement location, dates of service, type of service and rate authorized by contract to determine monthly payment.
• Uses computer spreadsheet and word processing software programs to complete job responsibilities. Responsible for creating spreadsheet programs for storing fiscal data, records and reports.
• Uses source documents including internal forms and service invoices to maintain detailed data on cost codes, expenditures and service providers, on daily basis, to maintain ledgers and reports. Monthly balances are conducted from accumulated data for budgetary control and future use in compiling statistics and generating reports for distribution to County, State and Federal sources.
• Assist with the completion of contractual agreements for signatory, return,distributionand resolution of OCY contracts.
• Other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Thorough knowledge of bookkeeping principles and practices.
• Knowledge of modern office practices and equipment including computer proficiency in Microsoft Office applications including but not limited to Word, Outlook, Excel & Access.
• Some knowledge of accounting principles and methods.
• Ability to perform detailed work involving written or numerical data, make arithmetical calculations rapidly and accurately, track and monitor information on computerized spreadsheets, databases or other electronic methods.
• Ability to prepare computerized financial reports and statements.
• Ability to apply and adapt established methods to financial transactions.

ELIGIBILITY ALL CANDIDATES:

MINIMUM EXPERIENCE AND TRAINING:

• One year as a Fiscal Assistant or three years of work involving the maintenance of fiscal or financial records, including one year of responsible work which involves the application of accounting or fiscal principles and practices; and graduation from high school; or one year of experience in maintaining and reviewing fiscal records and an associate degree in accounting or business administration; or any equivalent combination of experience and training.
• This position is subject to mandates requiring Child Abuse, Criminal History, and FBI Clearances for employment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear. The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands or arms; and stoop or kneel. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. The noise level in the work environment is usually moderate.