Job Details

Concierge Position

American Specialty Health Incorporated (ASH) is seeking a Concierge to join our ASHCare Managed Services department. The Concierge is an essential role dedicated to enhancing the experience and coordination of clinical, virtual, and fitness-related services and programs, such as virtual physical and occupational therapy, site of care administrative support, and wellness programs. Concierge team members use critical thinking to support a diverse range of activities, including verifying program eligibility, enrolling members, obtaining payments, scheduling appointments, assisting with navigation and technical support, and providing program information.

Remote Worker Guidelines: This position will be trained remotely and must be able to work from home (WFH) in a designated work area with company-provided technology equipment. This WFH position requires you have a stable connection to your Internet Service Provider with the ability to participate by video in online meetings over a reliable and consistent network. The internet connection must have a consistent 50 down/10 up Mbps minimum internet speed. 100 down/20 up is recommended to support higher quality video meetings.

Responsibilities

• Provides administrative support for members, patients, and consumers participating in clinical, virtual, wellness, and other American Specialty Health managed programs:
• Receives and responds to inquiries via telephone, email, chat, and other digital platforms, greeting each individual with courtesy and professionalism.
• Utilizes defined criteria and approved resources to determine eligibility and relay accurate program information.
• Collects and enters detailed information into company systems, maintaining thorough and confidential records.
• Coordinates and facilitates new and recurring appointments, navigating licensure requirements, time zones, and program-specific prerequisites.
• Guides participants through pre-visit/session requirements, including equipment, online access, and provides technical support as needed.
• Reviews internal and external systems to accurately determine any member cost share or payment required, and facilitates the collection of payment as needed.
• Meets department scorecard expectations by consistently achieving established performance metrics and quality standards.
• Maintains up-to-date knowledge of program policies, procedures, and system changes; adapting quickly to frequent updates that may occur with little notice or formal training.
• Manages time effectively to ensure prompt responses and timely follow-up.
• Exercises and maintains strict confidentiality and compliance with all legal, privacy, and organizational standards.
• Participates in team meetings and collaborative initiatives to foster continuous improvement and teamwork.
• Assists with administrative duties related to the Virtual Physical & Occupational Therapists:
• Receives and responds to telephone calls, emails, and chats from participating providers/practitioners.
• Assists with troubleshooting member/patient issues as it relates to access to care, scheduling, and claims.
• Review systems to ensure proper license and certification documentations from newly onboarded Virtual Therapists.
• Performs other duties as assigned.
• Complies with all policies and standards.

Qualifications

• High School Diploma or GED certificate required.
• 1 year Experience with Call Center or Customer Service operations, preferably in a Managed Care or Health Care environment required.
• 3 years General office experience including administrative support and project management preferred.
• Computer proficiency in MS Office; Outlook, Word, Excel, SharePoint experience required.
• Demonstrated technical proficiency and ability to learn and use multiple internal and external systems, platforms, and tools to support program operation and caller needs.

Core Competencies

• Demonstrated ability to interact in a positive, respectful manner and establish and maintain cooperative working relationships.
• Ability to display excellent customer service to meet the needs and expectations of both internal and external customers.
• Excellent listening and interpersonal communication skills to identify critical core competencies based on success factors and organizational environment.
• Ability to effectively organize, prioritize, multi-task and manage time.
• Demonstrated accuracy and productivity in a changing environment with constant interruptions.
• Demonstrated ability to analyze information, problems, issues, situations, and procedures to develop effective solutions.
• Ability to exercise strict confidentiality in all matters.

Mobility

• Primarily sedentary, able to sit for long periods of time.

Physical Requirements

• Ability to see, speak, and hear other personnel and/or objects. Ability to communicate both in verbal and written form. Ability to travel within and around the facility or Work from Home (WFH) environment. Capable of using a telephone, computer keyboard, and mouse. Ability to lift up to 10 lbs.

Environmental Conditions

• Work-from-home (WFH) environment.

American Specialty Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender, gender identity, gender expression, race, color, religion, creed, national origin, citizenship, ancestry, physical or mental disability, legally-protected medical condition, marital status, age, sexual orientation, genetic information, military or veteran status, political affiliation, or any other basis protected by applicable local, federal or state law.