Job Details

Lab Facilities Coordinator

The Lab Facilities Coordinator oversees building and equipment maintenance activities in a regulated laboratory and manufacturing environment. This role plans and schedules maintenance and calibration work, manages facilities records within a computerized maintenance management system, and supports quality system documentation, including Deviations, Change Controls, and CAPAs. The coordinator ensures that facilities operations align with cGMP standards and that all documentation is accurate, timely, and audit-ready.

Responsibilities

• Coordinate and schedule preventive maintenance, corrective maintenance, and calibration activities with vendors and equipment or area owners in a dynamic manufacturing and laboratory environment.
• Communicate maintenance and calibration schedules and status updates proactively and regularly to stakeholders, adjusting plans as needed to minimize impact on GMP manufacturing and testing laboratory operations.
• Reschedule maintenance or calibration activities on short notice when necessary to support uninterrupted GMP operations, and follow up with vendors regarding any outstanding work orders.
• Serve as the Facilities business owner for the computerized maintenance management system (CMMS), including creating and processing CMMS work instructions, maintenance and calibration templates, asset records, and associated documentation.
• Ensure timely creation, completion, and approval of CMMS records in accordance with governing standard operating procedures (SOPs) and work instructions.
• Ensure Facilities documents and records are completed accurately and in a timely manner, in accordance with GMP practices, including organizing, filing, and clearly documenting maintenance records and original documents.
• Organize and maintain Facilities records within the Blue Mountain Regulatory Asset Management system or similar CMMS platforms.
• Assist with tracking, processing, and renewing maintenance service agreements prior to expiration, including updating service agreement trackers and maintaining service agreement files.
• Forward approved purchase orders related to maintenance and service agreements to vendors and ensure appropriate documentation is retained.
• Support the development, processing, and submission of Quality System documentation, including SOPs, Deviations, CAPAs, and Change Controls.
• Apply root-cause analysis or other investigation techniques when supporting Deviations, CAPAs, and Change Controls in a GMP environment.
• Perform all activities in compliance with applicable cGMP standards, calibration and metrology requirements, and facilities maintenance and management procedures.
• Collaborate with cross-functional teams in lab, clean room, and manufacturing areas to ensure equipment readiness and regulatory compliance.
• Contribute to continuous improvement of facilities processes, documentation practices, and CMMS utilization to enhance operational efficiency and compliance.

Essential Skills

• BS/BA or equivalent post-secondary education in a technical or scientific field.
• 3+ years of experience or familiarity with GMP clean room equipment maintenance and calibration practices and terminology.
• Experience authoring and/or processing Deviations, CAPAs, and Change Controls in a GMP environment.
• Experience using root-cause analysis or other structured investigation techniques to support quality system activities.
• Experience with Computerized Maintenance Management Systems (CMMS), preferably Blue Mountain Regulatory Asset Management system.
• Knowledge of cGMP principles and their application to facilities, calibration, and metrology activities.
• Ability to coordinate and schedule preventive and corrective maintenance and calibration activities in a regulated environment.
• Strong organizational skills for managing facilities documentation, maintenance records, and service agreement files.
• Proficiency in working with lab, clean room, and manufacturing equipment within a regulated environment.
• Effective written and verbal communication skills for interacting with vendors, equipment owners, and internal stakeholders.

Additional Skills & Qualifications

• Experience working specifically with Blue Mountain Regulatory Asset Management system or similar CMMS platforms.
• Familiarity with facilities maintenance, facility management, and metrology practices in a GMP setting.
• Exposure to project management principles when coordinating maintenance and calibration activities.
• Experience supporting or working within clean room and laboratory environments under GMP conditions.
• Ability to interpret and follow SOPs, work instructions, and regulatory guidelines related to facilities and equipment maintenance.
• Strong attention to detail and accuracy in documentation and recordkeeping.
• Capability to adapt quickly to changing priorities and reschedule work to support manufacturing and laboratory needs.

Work Environment

The role operates within laboratory, clean room, and manufacturing environments that follow cGMP standards. The Lab Facilities Coordinator works closely with equipment owners, vendors, and cross-functional teams to support equipment readiness and compliance. The position involves frequent interaction with a computerized maintenance management system, including Blue Mountain Regulatory Asset Management or similar technologies, for scheduling and documenting maintenance and calibration activities. Work may require moving between lab spaces, clean rooms, and production areas, with adherence to applicable facility procedures and clean room protocols. Hours and shifts align with standard operations for lab and manufacturing facilities, with flexibility to adjust schedules to accommodate critical maintenance and calibration activities as needed.

Job Type & Location

This is a Contract position based out of Philadelphia, PA.

Pay and Benefits

The pay range for this position is $43.27 - $48.08/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Philadelphia, PA.

Application Deadline

This position is anticipated to close on Jun 30, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.