Job Details

Administrative Assistant

Our client in Villanova is looking for an Administrative Assistant to join their team. This is a Direct Hire, onsite position that offers an excellent salary up to 58k and awesome benefits including very generous PTO/Retirement and much, much more! Hours are 8-4. Responsibilities Include:

• Manage calendars, schedules, databases, filing systems
• Serve as a primary point of contact with professionalism, warmth, and confidentiality
• Coordinate meetings and events
• Prepare documents, reports, and communications, maintain records, and support data tracking while ensuring confidentiality and data integrity
• Support daily office operations by prioritizing needs, managing workflow, and ensuring efficient follow-through across tasks
• Collaborate across divisions and build strong relationships within the organization
• Proactively support leadership in a fast-paced environment and anticipate office needs

Skills and Qualifications:

• Bachelor's degree with a minimum of 3 years of office experience
• Pleasant, approachable demeanor with strong interpersonal and customer service skills and clear communication across diverse constituents
• Strong organizational skills with ability to manage multiple priorities, meet deadlines, and maintain accuracy
• High level of professionalism, discretion, and confidentiality
• Strong attention to detail and problem-solving ability
• Reliable and accountable with a strong work ethic and consistent follow-through
• Kind, patient, and maintains a healthy sense of humor
• Flexible and adaptable in a dynamic, fast-paced setting
• Proficiency in Microsoft Office and Google Workspace, including mail merge and document management