Job Details

Experienced Administrative Assistant - Environmental Services

Full Time | Day

Pay: Starting at $25/hr (Based on experience)

With over 145 years of providing award-winning care and services across the state of PA, Masonic Villages is driven by our Mission of Love to assists individuals in realizing their potential and enjoying the highest possible quality of life.

Why Choose Masonic Villages:

Each campus is supported by corporate leaders who are fully invested in our Mission of Love and hiring like-minded individuals who are committed to providing heartfelt customer service and contributing to our team environment. When you join our team you can expect:

Benefits/Perks for Full Time & Part Time staff:

• Industry-leading benefits such as $0 cost medical coverage option
• Vacation Time/Flex Time and Paid Holidays
• Paid Lunch (Paid while you work!)

Benefits/Perks for ALL staff:

• Option for pay in lieu of benefits.
• Pay on-demand. Access up to $500 of your earned wages in real-time.
• Tuition and Educational Reimbursement
• Discounts on meals
• Free Gym Membership
• Discounted Grocery gift cards
• Discounted tickets for movies, theme parks, hotels, and MORE!
• Shoe discounts
• Cell phone discounts
• Competitive pay rates to attract the best talent
• Employer matched Retirement Savings with free financial planning
• A commitment to growing our leaders, with at least 50% of our leadership positions being filled internally

As an Administrative Assistant - Environmental Services, you will carry out our Mission of Love by providing support for the Environmental Services Department by performing clerical and administrative skills.

Our Administrative Assistant - Environmental Services is responsible for the following:

• Researches, sources, and orders parts, materials, chemicals, linens, paper goods, and office supplies; prepares purchase requisitions and blanket purchase orders; processes invoices and maintains accurate purchasing records.
• Accepts and prioritizes work requests; creates and issues work orders; verifies accuracy of maintenance labor and materials; coordinates preventive maintenance activities and records completed tasks.
• Inputs biweekly schedules; reviews and edits daily time records; compiles attendance data; submits payroll for approval in UKG.
• Maintains departmental files, including life safety, infection control, SDS documentation, and required federal/state records; collects, organizes, and archives security logs; updates SDS binders.
• Prepares HR forms for new hires, terminations, and status changes; tracks departmental contracts and uploads them to the corporate database.
• Performs data entry and word processing; prepares reports, correspondence, and project documentation; compiles operational data such as laundry processing metrics.
• Tracks employee training requirements and completions; compiles daily sign?in sheets for housekeeping and laundry.
• Provides administrative assistance across housekeeping, laundry, maintenance, and security; performs additional duties as assigned.

What You Need as an Administrative Assistant - Environmental Services:

• High school diploma or equivalency.
• Education or experience equal to one year of clerical work, preferably related to maintenance or construction.
• Fundamental understanding of mechanical and electrical terms, materials and procedures.
• General knowledge of computers and familiarity with Microsoft Excel and
• Good math and reading skills.
• Professional, diplomatic conduct with sensitivity regarding confidential information.

We are proud to be an equal opportunity employer.