Job Details

Administrative Assistant

St. Helena-Incarnation, an Independence Mission School, is seeking an Administrative Assistant who will assist the Principal in coordinating school activities and administrative tasks.

Key Functions:

• Coordinate the overall office to assist the Principal in administrative tasks, prepare and accurately maintain a variety of reports, records, and files relating to students, staff, operations, and activities, including those of a confidential nature.
• Serve as Administrative Assistant to the Principal, compose correspondence independently, prepare, type, and distribute communications, schedule appointments and meetings, make travel arrangements, interview and screen phone calls and visitors, receive, open, prioritize, and distribute mail.
• Provide technical information to students, staff, and the public concerning school policies, procedures, actions, activities, and schedules as appropriate. Maintain school calendar and coordinate school events as requested. Collect, compile, organize, and record a variety of data related to attendance, transfers, enrollment, personnel, payroll, equipment inventory, and student activities. Prepare and maintain related records, files, and logs. Collect and account for monies collected in conjunction with school activities, and process according to established procedures.
• Enroll, register, and schedule new students, complete enrollment information, establish student records and enter into the computer, complete records for the release of transfer of students.
• Operate a variety of office equipment, including a calculator, copier, computer and communications equipment, and other school office equipment.
• Hours: 7:30-3:30

Qualifications:

• Knowledge of school office terminology, modern office practices, procedures, and equipment, financial and statistical record-keeping techniques, health and safety regulations.

Requirements:

• High School Diploma or equivalent
• Have the ability to communicate effectively in English and demonstrate appropriate telephone etiquette
• Successful candidates must be able to clear all background checks as listed on Careers Page.

IMS is proud to be an equal opportunity employer and celebrates staff diversity. We strive to be and build a diverse team that is representative of our students and the communities in which we serve. If you identify as an individual of color, we highly encourage you to apply!