Job Details

Program Assistant School-Based Mental Health

The Camden City School District is seeking a highly organized and detail-oriented Full-Time Program Assistant to support the implementation, coordination, documentation, and administrative functions associated with the U.S. Department of Education School-Based Mental Health Grant. Under the direction of the SBMH Grant Project Manager, the Program Assistant will provide day-to-day administrative and programmatic support to ensure grant activities are organized, documented, communicated, and implemented in accordance with the approved grant application, District procedures, and applicable U.S. Department of Education requirements. The Program Assistant will work collaboratively with school administrators, counselors, mental health professionals, community partners, District departments, and grant personnel to support the successful implementation of school-based mental health initiatives.

The position will assist with scheduling, communications, data collection, records management, meeting coordination, professional development logistics, purchasing documentation, and other grant-related activities.

Required Qualifications

High school diploma or equivalent required; previous experience providing administrative, program, school, nonprofit, grant, or project support preferred. Strong organizational, communication, and interpersonal skills. Demonstrated ability to manage multiple tasks, priorities, and deadlines. Proficiency with Microsoft Office Suite, Google Workspace, spreadsheets, email, and other standard office technology. Ability to maintain accurate records and handle confidential information appropriately. Ability to work collaboratively with administrators, educators, mental health professionals, community partners, students, and families. Strong attention to detail and follow-through. Ability to work independently while also functioning effectively as part of a team.

Preferred Qualifications

Experience working in a public school district or educational setting. Associate or bachelor's degree in education, social services, business administration, public administration, human services, or a related field. Experience with school-based mental health, student support services, counseling, behavioral health, social-emotional learning, or related programs. Experience coordinating professional development, meetings, events, or community partnerships. Experience with data collection, spreadsheets, reporting, and program documentation.

Knowledge, Skills, and Abilities

The successful candidate should demonstrate: excellent written and verbal communication skills. Strong organizational and time-management skills. Ability to maintain accurate and confidential records. Ability to prioritize work and meet established deadlines. Ability to communicate professionally with diverse stakeholders. Strong attention to detail. Ability to prepare professional correspondence, spreadsheets, reports, presentations, and other documents. Ability to exercise sound judgment and maintain confidentiality. Ability to work effectively in a fast-paced educational environment. Commitment to supporting student mental health, wellness, and academic success.

Essential Duties and Responsibilities

The Program Assistant will:

• Grant Program Support
• Administrative Coordination
• Data Collection and Documentation
• Professional Development and Training Support
• Purchasing and Fiscal Documentation Support
• Communication and Outreach
• School-Based Mental Health Program Support
• Compliance and Grant Monitoring
• Technology and Record Management
• Other Duties

Work Schedule and Conditions Full-time position. Position is temporary and contingent upon the availability and continuation of U.S. Department of Education School-Based Mental Health Grant funding. Employment is subject to the terms, conditions, and duration of the grant award. Position may require occasional evening or extended hours to support grant-funded meetings, professional development, events, or activities. Work may occur at District schools, administrative offices, and other locations associated with grant-funded activities.

Reports To: Director of Counseling, Scheduling, and School-Based Youth Services Employment Status: Full-Time, Temporary Position Duration: Temporary and contingent upon the availability and continuation of grant funding Salary: Starting Minimum Salary: $65,000.00. Starting Maximum Salary: $85,000.00 Physical Demands: The following physical demands are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. While performing the duties of this job, the employee must be able to: sit, stand, walk, speak, and hear for extended periods for various tasks. Use hands and arms to reach, handle, and operate tools, computers, or controls. Lift and carry items necessary for job performance. Use close, color, peripheral, and depth vision, and adjust focus as needed. Environmental Demands: The following environmental conditions are representative of those an employee may encounter while performing the essential functions of this position. Possible exposure to a range of childhood and adult illnesses. Occasional exposure to varying weather conditions. Work performed in heated, air-conditioned, ventilated facilities. Moderate to high at times, noise level especially during school hours, assemblies or events. Frequent interruptions from calls, walk-ins and urgent requests. Possible exposure to cleaning agents, instructional materials, and equipment-related chemicals.

Terms of Employment Twelve-month position. Salary, benefits, and conditions of employment shall be in accordance with Board policy and applicable agreements. Evaluation Performance shall be evaluated annually in accordance with Board policy, administrative regulations, and district leadership procedures. Residency Requirement Under New Jersey's "New Jersey First Act" (N.J.S.A. 52:14-7), all employees of New Jersey public school districts must maintain bona fide New Jersey residency as a condition of employment. Candidates must already reside in New Jersey or establish residency within the required timeframe after hire. Current employees who were hired on or before September 1, 2011 are exempt from this requirement and may continue to reside outside the state. In limited circumstances, applicants may request a residency waiver through the state's Employee Residency Review Committee if they can demonstrate critical need or hardship; approval is not guaranteed. The Camden City School District is an equal opportunity/affirmative action employer (pending availability of funds and Superintendent's approval).