Job Details

Holt Logistics Corp. is a family owned, single-source service provider of commercial, accounting, marketing and technology services to marine terminal operators, warehouses and logistics companies.

Job Summary

Responsible for assisting with vessel and terminal billing activities, including reviewing supporting documents, entering billing information accurately, preparing invoices, verifying rates and services, and maintaining billing records. Assists with vessel activity billing, terminal services, storage, reefer, stevedoring, and other applicable charges. Works with operations and billing staff to resolve discrepancies and ensure invoices are accurate and completed in a timely manner.

Job Duties

• Review vessel and terminal activity documentation, including work orders, service tickets, cargo reports, manifests, and operational records to ensure accurate billing.
• Prepare, process, and submit invoices for vessel, terminal, stevedoring, storage, reefer monitoring, wharfage, and other applicable services and charges.
• Enter billing data accurately into billing and accounting systems while maintaining compliance with company procedures and customer requirements.
• Verify rates, tariffs, contracts, and service agreements to ensure invoices reflect approved pricing and services rendered.
• Reconcile billing information with operational records and supporting documentation to identify and resolve discrepancies.
• Coordinate with operations, customer service, and accounting personnel to investigate and correct billing issues in a timely manner.
• Monitor vessel activity and terminal service transactions to ensure all billable services are captured and invoiced.
• Maintain organized billing files, supporting records, and documentation for auditing, reporting, and customer inquiries.
• Respond to customer and internal inquiries regarding invoices, charges, payment status, and billing adjustments.
• Review completed invoices for accuracy, completeness, and compliance before distribution to customers.
• Support continuous improvement initiatives to enhance billing accuracy, efficiency, and process controls.
• Perform other billing, administrative, and accounting support duties as assigned.

Required Qualifications

• High school diploma or equivalent required; Associate degree in Accounting, Business Administration, Logistics, Supply Chain Management, or a related field preferred.
• Minimum of 3 years of experience in billing, invoicing, accounting support, maritime operations, terminal operations, transportation, logistics, or a related field.
• Working knowledge of vessel, terminal, stevedoring, storage, reefer, wharfage, and other marine service charges preferred.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Strong mathematical, analytical, and problem-solving skills.
• Excellent attention to detail with the ability to identify discrepancies and maintain a high level of accuracy.
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Effective verbal and written communication skills.
• Ability to work independently and collaboratively in a fast-paced operational environment.

Knowledge, Skills & Abilities

• Ability to interpret contracts, tariffs, rate sheets, and operational reports.
• Strong data entry and recordkeeping skills with a high degree of accuracy.
• Ability to review supporting documentation and ensure all billable services are captured.
• Customer service orientation and ability to professionally handle billing inquiries.
• Ability to maintain confidential financial and customer information.
• Commitment to continuous improvement and process efficiency.
• Ability to adapt to changing business needs and operational priorities.

What We Offer:

We believe that taking care of our team is just as important as the work we do. Here's what you can expect when you join us:

• Comprehensive Health Coverage - Medical, dental, and vision plans for you and your family
• Life Insurance - basic life insurance provided by the company plus voluntary life insurance available for purchase
• Flexible Spending - Healthcare and Dependent Care Flexible Spending available plus Transit and Parking options
• Paid Time Off -PTO, vacation days, holidays and extended sick leave
• Retirement Plans - 401(k) with company match to help you plan for the future
• Professional Development - Access to training, conferences, and learning resources
• Wellness Support - Mental health resources, company wellness events, financial incentives for wellness programs
• Team Culture - Inclusive, collaborative environment with regular team events and recognition programs

We're committed to creating a workplace where you can thrive-personally and professionally.